Parade Food Truck Registration

If you’ve decided that you would like to join Las Vegas PRIDE’s next Annual PRIDE Parade as a food vendor, you’re in the right place. The following application is the first step towards ensuring your business/organization a booth at our spectacular event!

October 21, 2016
5pm to 10:00 pm

Food Truck Spaces
Near intersection of 4th St. & Bridger Ave.
Las Vegas, NV

Welcome to Las Vegas PRIDE 2016! This year, our parade has limited food truck vendor spaces in the heart of the action. Food truck spaces are located in designated food court areas near the grandstand and parade broadcast areas. Booths/Spaces will be well marked to assist in finding your designated location.

To participate as a food vendor in this year’s PRIDE Parade area, review and complete this Food Vendor Application. Please review the application carefully as a number of terms have changed from previous events. Complete the application form below, and then select from available booth options that will best suit your needs to complete your reservation request and submit payment.

Application Deadline: September 30, 2016
(Applications received after deadline will be subject to $100.00 late fee)

Las Vegas PRIDE thanks you for participating in PRIDE Parade 2016. If you have any questions or comments, please contact the Vendor Chairman at vendors@lasvegaspride.org.

    Application Agreement:

    Las Vegas PRIDE Provides/Offers:

    1. Parking Space: Each food truck space will offer ample room for conducting food sales.
    2. Tables/Chairs: Food vendors are responsible for providing their own equipment. Tables, chairs and other equipment will not be provided by Las Vegas PRIDE.
    3. Power: Food vendors are responsible for providing their own power.
    4. Placement: Exhibitors will receive a designated space by Las Vegas PRIDE at a city approved location near the grandstand and parade broadcast areas.

    Food Vendor Provides/Agrees to:

    1. Payment: Full payment must accompany your completed application for consideration. Incomplete applications will be returned. We accept Debit, Visa, MasterCard and American Express for payment. Receipt of your completed application and payment will be confirmed via email. Las Vegas PRIDE can not assign booths for orders paid by checks/money order until payment has been received and processed.
    2. Limited Availability: The Las Vegas PRIDE Parade is a limited-space event and exhibitor applications will be processed in the order payment is received.
    3. Security/Cleaning Deposit: A $150.00 security/cleaning deposit authorization form is required from ALL FOOD VENDORS. The food vendor agrees to leave their area in the same condition as they found it. Prior to leaving, the food vendor agrees to have a Las Vegas PRIDE representative inspect the space. Inspections for check-out begin at 10:00 PM on Friday, October 21, 2016. In the event that additional cleaning, grease removal, etc. is required, the cost of such will be charged as the cleaning deposit. Should damages exceed the cost of the cleaning deposit, the food vendor will be held responsible and charged for any and all needed repairs. If the space is found to be satisfactory (clean and free of debris and physical damage), the cleaning deposit will not be charged. Leaving the event prior to 9:30 PM will result in a charge of Security/Cleaning deposit.
    4. Deadlines: Parade Food Vendor applications are due by September 30, 2016. Completed Applications, with payment in full must be received by 5:00 PM on September 30, 2016. Applications received after the deadline will be subject to a $100.00 late fee and only be accepted based on space availability.
    5. Refunds: Requests for booth fee refunds must be made in writing to Las Vegas PRIDE and postmarked no later than September 30, 2016. Absolutely NO refunds will be made after September 30, 2016. In the event of cancellation, a $150.00 cancellation fee will be forfeited by exhibitor and retained by Las Vegas PRIDE.
    6. Application Confirmation: You will receive an e-mail confirmation when your completed application and payment has been processed by Las Vegas PRIDE. Please allow 7-10 business days after receipt for your application to be processed. This is the only confirmation that will be sent. A welcome packet with maps and booth location will be available at check-in. If you have not received an email confirmation prior to one week before the event, please contact vendors@lasvegaspride.org to check on the status of your application.
    7. Permits/Licensing/Insurance: Food Vendors are required to obtain, at their own expense, any and all permits, licenses and/or insurances that may be required by the City of Las Vegas and/or Clark County and/or the State of Nevada. Las Vegas PRIDE is not responsible for any fines incurred by exhibitors who do not have necessary permits/licensing/insurance. Seven days prior to the event FOOD VENDORS must submit a Temporary Food Establishment Application for Special Event to the Clark County Health District. Applications are available at the Clark County Health District website: http://www.southernnevadahealthdistrict.org/. Food Vendors must provide Las Vegas PRIDE with a copy of the approved Special Event Permit before beginning operations at the festival. All Parade Food Vendors are required to provide proof of insurance covering their participation in the Las Vegas PRIDE Parade.
    8. Inspections: All food vendors must be ready for inspections by the Clark County Department of health by 6:00 PM on the evening of the parade. All Food Vendors will also be subject to random inspections by Las Vegas PRIDE throughout the event to ensure compliance with proper health department regulations.
    9. Sales Tax: Exhibitors selling any item subject to Nevada Sales Tax assume all responsibility and liability for obtaining and paying for a valid Nevada Resale Permit. Exhibitor is responsible for collection of all sales taxes on items sold and for payment to the State of Nevada of all sales taxes collected. Las Vegas PRIDE will not take responsibility for the submission of any returns and/or taxes.
    10. Check-In: Check-In hours will be 5PM-6PM the evening of the parade. Exhibitors not checked in by 6PM are NOT guaranteed accommodation. Absolutely NO FEES will be refunded for exhibitors arriving after the deadline and/or for "no shows". LAS VEGAS PRIDE DOES NOT PROVIDE ANY CARTS, VOLUNTEERS OR OTHER ASSISTANCE FOR EXHIBITOR CHECK-IN OR CHECK-OUT.
    11. Check-Out: All food vendors must check out with a Las Vegas PRIDE representative prior to leaving. Food vendors agree not to check out prior to 9:30PM on Friday. All exhibitor equipment and personal items must be removed by 11:00PM (immediately following the conclusion of the parade). Exhibitors that do not check out with a SNAPI representative will forfeit their cleaning/security deposit.
    12. Damage: Exhibitors are solely responsible for any damages caused during load in/out or while the event is in progress.
    13. Parking: Exhibitors must park their vehicles in the public parking area immediately after unloading. No vehicles may block designated fire lanes, or be parked in otherwise restricted areas. Illegally parked vehicles will be immediately towed at the owner's expense. Vehicles may NOT be driven onto the parade route after 6pm on October 21, 2016.
    14. Merchandise (Exhibitor): A list of all items to be displayed, offered for sale, or distributed without charge must be stated on the application. Only items indicated on the application may be displayed, sold or offered (with or without charge) at this event. Any exhibitor found in violation of this policy may be subject to immediate removal from the event with NO refund of exhibitor fees. Absolutely NO Alcoholic Beverages may be sold by food vendors. Any food vendor found in violation of this policy will be immediately removed from the event with NO refund of vendor fees.
    15. Strolling: Food vendors may conduct business only inside and immediately in front of their rented space. No exhibitor may conduct business "strolling" throughout the parade route or surrounding area. Any exhibitor found in violation of this policy may be subject to immediate removal from the event with NO refund of exhibitor fees.
    16. Security: Las Vegas PRIDE provides only limited security and assumes no liability for property or equipment left at the event.
    17. Non-Discrimination: Exhibitors agree not to discriminate against any individual on the basis of sexual orientation, gender, race, color, physical limitations, or heritage. Las Vegas PRIDE reserves the right to require any exhibitor to remove from display and immediately cease selling or distributing any item that could be deemed inappropriate and/or might cause a disturbance. Sexist, racist, homophobic, pornographic or other offensive materials will not be permitted. Any exhibitor found in violation of this policy may be subject to immediate removal from the festival with NO refund of exhibitor fees.
    18. Noise: Amplified sound is prohibited. Other excessive sound will be limited by the Vendor/Exhibitor Chairman.
    19. Firearms: All weapons and firearms (loaded or unloaded) whether concealed or exposed are strictly prohibited from the festival grounds.
    20. Animals: Only medical assistance animals are permitted. No pets are allowed.
    21. Sale of Food: ONLY designated food vendors are allowed to offer food for sale.
    22. Sale of Beverages: Only Las Vegas PRIDE is allowed to sell beverages per Clark County regulations.

    Yes - I have read the above, understand and agree to follow these guidelines. (required)

    Your Contact Information:

    Your Name (required)

    Your Email (required)

    Your Phone Number (required)

    Business/Organization Information:

    Business Name (required)

    Business License / Tax ID # (required)

    Food Handler's Permit # (required)

    Business Phone Number (required)

    Business Fax Number

    Business Website (required) - If your business does not have a website, please enter "None" in the field below.

    Business/Organization Address:

    Address (required)

    Address 2

    City (required)

    State/Province (required)

    Country (required)

    ZIP / Postal Code (required)

    Load-In Vehicle Information:

    Vehicle Year

    Vehicle Make

    Vehicle Model

    Vehicle Color

    License Plate #

    Non-Profit Status:

    Is your business/organization a registered non-profit? (required)
    YesNo

    If you answered "Yes" above, please provide the appropriate 501(c)3 identification number below:

    If you answered "Yes" above, please upload a copy of your non-profit license or 501(c)3 status letter from the IRS:

    Intended Booth Usage:

    Please List ALL products/information/services to be provided/sold at your booth. Failure to provide a complete list at this time may result in restrictions and/or eviction from the event and loss of security deposit. Please make note of any special requests at this time as well. (required):

    If you would like to upload a photo or other documentation pertaining to the products/information/services/menu you plan to provide/sell from your booth, you may do so using the upload boxes below.

    Sample Image/File:

    Sample Image/File:

    Proof of Insurance:

    All Exhibitors must submit a valid certificate of insurance with liability limits of at least $1,000,000 coverage underwritten by an admitted or non-admitted carrier rated no less than “A-” by A. M. Best’s, and name Southern Nevada Association of PRIDE, Inc., and Clark County its officers, agents, and employees as an additional insured. Please upload a copy of your proof of insurance using the box below. If you do not provide proof of insurance at this time, you will be required to do so at check-in on the day of the festival. In order to facilitate this requirement for exhibitors who do not have their own insurance, single event coverage which meets this requirement for vendors, concessionaires or exhibitors is available for $65 through Casswood Insurance. To purchase this Special Event Liability Insurance, please click here. (This link will also be provided in your application receipt email.)

    Proof of Insurance File:

    Application Agreement:

    The Applicant understands use granted her/him by Las Vegas PRIDE is a LICENSE TO OCCUPY and is not coupled with an interest in the property and Las Vegas PRIDE retains the right to terminate this license to occupy at any time during the term of the Applicants use.

    If, in the sole determination of Las Vegas PRIDE, (1) the Applicant is found to have falsified any of the statements contained in this Application; (2) the Applicant is found to have changed or added to the use described in this Application; (3) the Applicant creates a nuisance to Las Vegas PRIDE, its Licensees and/or its Guests; and/or (4) the Applicant’s use of the premises in any other way interferes with orderly, safe and successful conduct of the Festival, this application may be cancelled by Las Vegas PRIDE with no refund of fees.

    The Applicant also agrees (1) to furnish all equipment (except as expressly stated in this agreement), inventory, supplies and personnel necessary to the operation of her/his booth; (2) to leave the area fully clean and clear of refuse upon check-out; (3) to sell/distribute only the items listed in the Application order and to make no changes to these items without written consent of Las Vegas PRIDE; and/or (5) to indemnify and hold harmless Las Vegas PRIDE against any and all liabilities arising from the conduct of the operations covered by this contract.

    Signature of the agreement affirms that the Applicant and/or organization(s)/ business(es) / individual(s) representing the applicant does not discriminate in hiring, employment, participation or services based on race, ancestry, religion, creed, sex, marital status, physical handicap, medical conditions, national origin or sexual orientation. Las Vegas PRIDE reserves the right to publish this signed affirmation, in whole or part, in the support and pursuit of its purpose and objectives.

    By signing below, I show that I have ready and clearly understand the information contained in this agreement and the responsibilities accorded to me as a participating exhibitor at the annual Las Vegas PRIDE Festival. I understand that I may cancel my application in writing; and if cancellation notice is postmarked before the deadline outlined in this agreement I will receive a refund of all fees paid, less the Security/Cleaning deposit within (60) days of my cancellation.

    In addition to what has been stated, I understand that this agreement, either expressed or implied, may not be changed, modified, released, discharged, abandoned, or otherwise terminated, in whole or part by me or any Las Vegas PRIDE representative except by an instrument in writing, signed by three (3) Executive Board members of Las Vegas PRIDE and myself.

    By checking below I declare that I have read this entire application and shall comply with all rules, guidelines, terms, and conditions. I understand that violation of any regulation is cause for removal from the festival. It is my responsibility to communicate all information contained in this application to my employees/representatives onsite and to insure all participants are in compliance with all rules, guidelines, regulations and laws in regards to participation in the Las Vegas PRIDE LGBT Festival. Information herein provided by me is true, correct and complete, and I am legally empowered by my organization to enter into this agreement.

    Yes - I agree to the terms outlined above. (required)